Professional Services Procurement
The Virginia Department of Transportation (VDOT) procures professional services contracts for transportation projects through competitive negotiation, a selection method defined in the VPPA §2.2-4300 and in accordance with the most current professional services procurement manual.
These services are primarily procured by the following divisions:
- Alternative Project Delivery
- Construction
- Environmental
- Location and Design
- Materials
- Right of Way and Utilities
- Structure and Bridge
- Traffic Engineering
- Transportation and Mobility Planning
Questions and comments about the program should be sent to Tracy Wood at Tracy.Wood@VDOT.Virginia.gov.
June 1, 2022 – Professional Services Contract Escalation Rate for Fiscal Year 2024
May 5, 2023 - Instructional and Informational Memorandum (IIM)
VDOT has issued the following memorandum to address DBE and SWaM credit on Federal Aid Projects.
DBE and SWaM Credit on Federal Aid Projects
May 1, 2023 - Consultant Construction Engineering and Inspection (CEI) - Inspection Classification Hourly Rate Pay Limitations
VDOT has updated the CEI Inspection Classification Hourly Rate Pay Limitations per the details of the following memorandum:
CEI Pay Limitations Memorandum - January 26, 2023
This memorandum supersedes the one dated August 17, 2022, which can be reviewed below.
CEI Pay Limitations Memorandum - August 17, 2022
March 28, 2023 - Modification of the Manual for Procurement and Management of Professional Services
VDOT is modifying the Manual for Procurement & Management of Professional Services. The details regarding the changes can be found here.
PSPO Manual Modifications and Pilot Program
February 16, 2022 - Updated VDOT Travel Procedures
The VDOT Travel Procedures have been updated effective February 9, 2023. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.
February 2023 VDOT Travel Procedures
November 2, 2022 – Business Engagement Survey
Just as VDOT strives to be a leader in transportation design and project delivery, our agency is continually considering innovative solutions to enhance and provide contracting resources needed. As a result, the VDOT Professional Services Procurement Office (PSPO) is conducting a survey to gather input for the purpose of exploring opportunities to revise and improve our business processes.
Click the link below to complete the survey:
July 15, 2022 – Manual for the Procurement & Management of Professional Services
Effective July 15, 2022, the latest version of the Manual for the Procurement and Management of professional Services is approved and available for use. The link below is to the revised manual.
Manual for the Procurement and Management of Professional Services
The 2017 Version of the Professional Services Manual is included at the following link: Manual for the Procurement and Management of Professional Services 2017
A summary of the revisions is included at the following link: 2017 - 2022 Summary of Revisions
June 15, 2022 – Professional Services Contract Escalation Rate for Fiscal Year 2023 and Special Fiscal Year 2022 Adjustment
VDOT Professional Services Contract escalation rate for FY2023 is 4.2 percent
FY22 / FY23 Escalation Rates Frequently Asked Questions
February 1, 2022 – 2022 Consultant Construction Engineering and Inspection Hourly Pay Rate Limitations
Effective for all RFP's advertised after January 1, 2022, the inspection classification hourly maximum pay rate listed in the memorandum below will remain in effect through December 31, 2022.
Consultant Construction Engineering and Inspection (CEI) Hourly Pay Rate Limitations Memorandum
December 21, 2021 - VDOT Professional Services Procurement Office: Information Session
VDOT presented on the recent enhancements to the standard Request for Proposal (RFP) including the use of the new labor class groupings and working titles, the pre-award staffing roster, and guidance on the process for staff placement including examples and a demonstration of the use of embedded pivot tables.
VDOT Professional Services Procurement Office: Information Session Video
VDOT Information Session Presentation
October 5, 2021 - Updated VDOT Travel Procedures
The VDOT Travel Procedures have been updated effective October 1, 2021. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.
October 2021 VDOT Travel Procedures
September 3, 2021 – VDOT Professional Service Procurement Office Town Hall
On August 31, 2020 VDOT Executive Leadership, Division Administrators, and Transportation Industry Representatives came together to present and discuss recent improvements and process changes to VDOT's professional services procurement program; including the new pre-award staffing roster, current status of pilot procurements, and anticipated enhancements to the standard RFP, MOA, Procurement Manual, and more!
If you would like to review the presentation, the PowerPoint is available at the link below. Responses to the questions will be posted shortly.
PSPO Town Hall Presentation Video
Pre-Award Staffing Roster (See Forms Section Below)
Class Groupings with Working Titles (See Forms Section Below)
August 26, 2021 – Revised RFP Volume I Technical Qualifications Submittal
Effective September 1, 2021, the Standard Form-330 Part II will no longer be a required submission of the Professional Services Expression of Interest (EOI). The pertinent information, previously provided via the SF-330 Part II, will be captured through new forms as components of EOI Volume I - Technical Qualifications Submittal.
The detailed requirements of EOI Volume I are defined in the RFP Expression of Interest Section C table, Attachment A, Attachment B, and Attachment C (links below).
RFP Expression of Interest Section C Table
Attachment A: Key Personnel Resume Updated 10/28/2021
Attachment B: Key Personnel Active Assignment Table Updated 10/28/2021
Attachment C: Relevant Project Examples
June 1, 2021 – Professional Services Contract Escalation Rate for Fiscal Year 2022
The VDOT Professional Services Contract escalation rate for Fiscal Year 2022 is 1.0 percent
March 8, 2021 – Alternative Technical Interview Process
In order to continue delivering professional services procurement program during the COVID – 19 health crisis and considering the recommendations from the U.S. Centers for Disease Control and Prevention, VDOT in collaboration with the industry is making further modifications to the consultant interview process allowing Video Web Conference for the professional services procurements as follows:
Alternative Technical Interview Process
This revised process is temporary and will be in effect for future procurements until the COVID – 19 situation is resolved. The Modified Technical Interview Process for COVID-19, revised November 16, 2020 is superceded by the process outlined in the document provided above.
January 11, 2021 – 2021 Consultant Construction Engineering and Inspection Hourly Pay Rate Limitations
Effective for all RFP's advertised after January 1, 2021, the inspection classification hourly maximum pay rate listed in the memorandum below will remain in effect through December 31, 2021.
Consultant Construction Engineering and Inspection (CEI) Hourly Pay Rate Limitations Memorandum
January 1, 2021 – Manual for the Procurement and Management of Professional Services
Effective January 1, 2021, the latest version of the Manual for the Procurement and Management of professional Services is approved and available for use. The link below is to the revised manual.
Manual for the Procurement and Management of Professional Services
June 24, 2019 – VDOT Consultant Procurement to Implement Bid Express (Effective July 1, 2019)
Effective July 1, 2019, VDOT will begin utilizing Bid Express by InfoTech, Inc. for the procurement of professional engineering consultant services. After June 30, 2019, VDOT will no longer accept Expressions of Interest (EOIs) via ProjectWise.
Notifications of Requests for Proposals (RFPs) will continue to be advertised on VDOT’s Consultant Procurement website, as well as through eVA, which will direct firms to Bid Express.
Registration for Bid Express is at no cost to consultants, and is required in order to view and respond to RFPs.
IMPORTANT NOTICE: If your firm participated in the test procurement, the registration was for the demo/testing site only, not the live production site. In order to view and respond to VDOT Consultant Procurement RFPs, firms must register on the live production site, (https://www.bidexpress.com).
Additional resources are provided below:
User Guide, Create-Submit Response
Solicitations
- Upcoming consultant contracts
- Request for proposals
- Shortlisted and selected firms
- Terms and Conditions - Memorandum of Agreement 01/23
Forms
- RFP Attachment A: Key Personnel Resume Updated 10/28/2021
- RFP Attachment B: Key Personnel Active Assignment Table Updated 10/28/2021
- RFP Attachment C: Relevant Project Examples
- Class Groupings with Working Titles Rev. 08/01/2022
- Pre-Award Staffing Roster Rev. 05/15/2023
- PSPO-203 Wage Rate Certification Rev. 01/11/2022
- PSPO-204 NSDC Rev. 01/11/2022
- Staff Personnel Change Roster Rev. 04/14/2022
Important Links
- e-Procurement (eVA)
- State Corporation Commission - Entity Search
- State Corporation Commission - Homepage
- Department of Professional and Occupational Regulation (DPOR)
- Assurance & Compliance Office
- Civil Rights Division
- Construction Division Consultant Contract Documentation
Professional Services Contract Escalation Rate Memos
Manuals/Guides
Statewide Communications
- eVA registration requirement
- VDOT process for securing professional services
- Ban on smoking in state offices and vehicles
- FHWA order 4470.01A
(PDF, 398 KB) - Memo - Regulation compliance for professional services (PDF, 31 KB)
SWAM / DBE
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