Professional Services Procurement

The Virginia Department of Transportation (VDOT) procures professional services contracts for transportation projects through competitive negotiation, a selection method defined in the VPPA §2.2-4300 and in accordance with the most current professional services procurement manual.

These services are primarily procured by the following divisions:

Questions and comments about the program should be sent to Tracy Wood at Tracy.Wood@VDOT.Virginia.gov.


November 15, 2021 - VDOT Professional Services Procurement Office: Information Session

ACEC Virginia and Metropolitan Washington

Virginia Transportation Construction Alliance

Date: December 10, 2021 | 9:00 am - 10:00 am

Cost: Complimentary for ACEC Virginia, Metro Washington, and VTCA members

VDOT will present a virtual information session on the recent enhancements to the standard Request for Proposal (RFP), including the use of the new labor class groupings and working titles, the pre-award staffing roster, and guidance on the process for staff placement (including examples and a demonstration of the use of embedded pivot tables). A brief question and answer session will follow.

Speakers: Dee Audet, Director, and Brittney Breisch, Procurement Officer

VDOT Professional Services Procurement Office: Information Session


October 5, 2021 - Updated VDOT Travel Procedures

The VDOT Travel Procedures have been updated effective October 1, 2021. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.  

October 2021 VDOT Travel Procedures


September 3, 2021 – VDOT Professional Service Procurement Office Town Hall  

On August 31, 2020 VDOT Executive Leadership, Division Administrators, and Transportation Industry Representatives came together to present and discuss recent improvements and process changes to VDOT's professional services procurement program; including the new pre-award staffing roster, current status of pilot procurements, and anticipated enhancements to the standard RFP, MOA, Procurement Manual, and more!

If you would like to review the presentation, the PowerPoint is available at the link below. Responses to the questions will be posted shortly.

Town Hall Presentation Slides

PSPO Town Hall Presentation Video

Town Hall Question & Answer 

Pre-Award Staffing Roster - DRAFT Rev. 10/20/2021

Class Groupings with Working Titles Rev. 10/19/2021


August 26, 2021 – Revised RFP Volume I Technical Qualifications Submittal  

Effective September 1, 2021, the Standard Form-330 Part II will no longer be a required submission of the Professional Services Expression of Interest (EOI). The pertinent information, previously provided via the SF-330 Part II, will be captured through new forms as components of EOI Volume I - Technical Qualifications Submittal.

The detailed requirements of EOI Volume I are defined in the RFP Expression of Interest Section C table, Attachment A, Attachment B, and Attachment C (links below).

RFP Expression of Interest Section C Table

Attachment A: Key Personnel Resume Updated 10/28/2021

Attachment B: Key Personnel Active Assignment Table Updated 10/28/2021

Attachment C: Relevant Project Examples


June 1, 2021 – Professional Services Contract Escalation Rate for Fiscal Year 2022  

The VDOT Professional Services Contract escalation rate for Fiscal Year 2022 is 1.0 percent


March 8, 2021 – Alternative Technical Interview Process  

In order to continue delivering professional services procurement program during the COVID – 19 health crisis and considering the recommendations from the U.S. Centers for Disease Control and Prevention, VDOT in collaboration with the industry is making further modifications to the consultant interview process allowing Video Web Conference for the professional services procurements as follows: 

Alternative Technical Interview Process

This revised process is temporary and will be in effect for future procurements until the COVID – 19 situation is resolved. The Modified Technical Interview Process for COVID-19, revised November 16, 2020 is supereded by the process outlined in the document provided above.


January 11, 2021 – 2021 Consultant Construction Engineering and Inspection Hourly Pay Rate Limitations 

Effective for all RFP's advertised after January 1, 2021, the inspection classification hourly maximum pay rate listed in the memorandum below will remain in effect through December 31, 2021.  
   
Consultant Construction Engineering and Inspection (CEI) Hourly Pay Rate Limitations Memorandum


January 1, 2021 – Manual for the Procurement and Management of Professional Services 

Effective January 1, 2021, the latest version of the Manual for the Procurement and Management of professional Services is approved and available for use. The link below is to the revised manual. 
   
Manual for the Procurement and Management of Professional Services


June 24, 2019 – VDOT Consultant Procurement to Implement Bid Express (Effective July 1, 2019)

Effective July 1, 2019, VDOT will begin utilizing Bid Express by InfoTech, Inc. for the procurement of professional engineering consultant services.  After June 30, 2019, VDOT will no longer accept Expressions of Interest (EOIs) via ProjectWise.

Notifications of Requests for Proposals (RFPs) will continue to be advertised on VDOT’s Consultant Procurement website, as well as through eVA, which will direct firms to Bid Express.

Registration for Bid Express is at no cost to consultants, and is required in order to view and respond to RFPs. 

IMPORTANT NOTICE:  If your firm participated in the test procurement, the registration was for the demo/testing site only, not the live production site.  In order to view and respond to VDOT Consultant Procurement RFPs, firms must register on the live production site, (https://www.bidexpress.com).

Additional resources are provided below:

Account Registration

BidExpress FAQs

Electronic Signatures

User Guide, Create-Submit Response

Vendor Set-Up Guide


Page last modified: Nov. 19, 2021