Connection to CVIEW

Sponsoring Projects/Agencies: FHWA/OMC

Other Agencies/Clients: VSP, DMV, and other law enforcement agencies

Project Objectives: Provide current data in support of highway safety and enforcement.

Products/Outcomes: Enforcement officers will have access to more timely information on which to base enforcement decisions.

Project Description: Upload and retrieve inspection and other data in a timely manner, with the ultimate goal of near real-time.

Resources Required:

Training: 3 to 4 individuals to conduct periodic training

Capital Investment: TBD

Total Cost: TBD

Major Issues/Problems: Funding and technical problems associated with implementation

Schedule Timing: June - September 1998

Connection to SAFER

Sponsoring Projects/Agencies: FHWA/OMC

Other Agencies/Clients: VSP, DMV, and other law enforcement agencies

Project Objectives: Provide current data in support of highway safety and enforcement.

Products/Outcomes: Enforcement officers will have access to more timely information from which to base enforcement decisions.

Project Description: Upload and retrieve inspection and other data in a timely manner, with the ultimate goal of near real-time.

Resources Required:

Training: 3 to 4 individuals to conduct periodic training

Capital Investment: TBD

Total Cost: TBD

Major Issues/Problems: Funding and technical problems associated with implementation

Schedule Timing: June - September 1998

Document Reader System

Sponsoring Projects/Agencies: VDOT

Other Agencies/Clients: N/A

Project Objectives: To lessen the inconvenience on drivers and the time needed to verify documentation.

Products/Outcomes: A system that allows documents to be viewed remotely via CCTV at scale facilities where weighting is conducted on both sides of the road but the scale house is only operated from one side. This system will also allow verbal communication between drivers and weigh staff.

Project Description: Virginia enforces safety and weight laws for both travel directions of a highway from a single facility located on one side of the road. There are many advantages to this practice, though in some instances, drivers are inconvenienced when it is necessary to verify CVO credentials and operating authority. Opposite the scale facility, audio communication and high-resolution, closed-circuit television equipment has been installed in small structures at several stations so that it is no longer necessary for a driver to walk beneath the roadway to hand deliver documents to scale staff. This system greatly minimizes the time required for credential verification, and has been well received by drivers. Similar systems are planned for other facilities.

Resources Required: Technicians from VDOT's truck Size/Weight Technical Services Section and private contractors.

Total Cost: $15,000

Major Issues/Problems: None identified

Schedule Timing: Ongoing. Three of ten stations are complete; the remaining seven will be completed over the next two years.

Dyed Diesel Fuel Tracking

Sponsoring Projects/Agencies: DMV

Other Agencies/Clients: N/A

Project Objectives: Develop a PC-based system to track assessments, appeals, and payments of dyed fuel violations by motor carriers.

Products/Outcomes: PC tracking system will be developed in MS Access.

Project Description: Dyed diesel fuel is untaxed fuel designated for off-road use. The purpose of dyeing diesel is to promote better enforcement of dyed fuel laws. The dyed diesel fuel tracking system was developed to insure compliance with the proper use of dyed diesel fuel.

Resources Required: Personnel from DMV Information Systems and Motor Carrier Services.

Total Cost: TBD

Major Issues/Problems: None identified

Schedule Timing: System will be completed by spring 1998.

Electronic Screening, Automatic Vehicle Identification

Sponsoring Projects/Agencies: VDOT

Other Agencies/Clients: VSP, DMV, and FHWA

Project Objective: Electronically identify and screen commercial vehicles at weigh facilities, based on physical dimensions, safety performance, and credentials.

Products/Outcomes: Fully automated system to identify and screen commercial vehicles.

Project Description: The CVISN architecture supports roadside electronic screening of commercial vehicles at weighing facilities to enhance safety and increase efficiency of commercial vehicle operations. VDOT is working with vendors and JHU/APL to integrate AVI and other equipment with existing systems at selected weigh facilities. When completed, transponder equipped vehicles will be able to be electronically identified, screened, and signaled without having to stop.

Resources Required: Technicians from VDOT's Truck Size/Weight Technical Services Section and private contractors.

Total Cost: $350,000 per site

Major Issues/Problems: None identified

Schedule Timing: Stephens City prototype site to be completed 2nd quarter 1998; second site TBD and installed as outlined in CVISN three year project plan.

Evaluation of License Plate Readers

Sponsoring Projects/Agencies: VDOT

Other Agencies/Clients: None

Project Objectives: To determine the feasibility of using license plate readers as a means to identify commercial vehicles for electronic screening purposes at non-fixed sites.

Products/Outcomes: Determination of the feasibility of incorporating license plate readers in the electronic screening process in Virginia.

Project Description: In the fall of 1997, VDOT was awarded a $150,000 grant through the I-95 Corridor Coalition to conduct field Operational Test-9 (FOT-9). This test will examine the practical application of license plate readers (LPRs) in electronic screening operations conducted at non-fixed sites. A review of the state-of-the-practice and the state-of-the-art will be conducted and several systems will be tested under actual operating conditions.

Resources Required: VDOT staff and private contractors.

Total Cost: $150,000

Major Issues/Problems: None identified

Schedule Timing: This project was initiated in February 1998 and will require approximately one year to complete.

Mainline Electronic Clearance System

Sponsoring Projects/Agencies: VDOT

Other Agencies/Clients: None

Project Objectives: To determine the feasibility of screening overload permitted commercial vehicles on the mainline.

Products/Outcomes: System to electronically screen commercial vehicles travelling on the mainline at normal highway speeds.

Project Description: This project will screen a limited number of participating carriers hauling overload permit loads. Mainline weigh-in-motion equipment will be installed at a selected weigh station. As vehicles approach the facility, they will be identified and screened. Drivers will receive an in-cab signal as to whether or not they are required to pull into the weigh station based upon the results of the screening algorithm. Information gathered during this project will provide a framework for development of similar systems at other facilities.

Resources Required: Technicians from VDOT's Truck Size/Weight Technical Services Section, outside contractors.

Total Cost: TBD

Major Issues/Problems: None identified

Schedule Timing: By fall 1998

Mobile Weigh-in-Motion

Sponsoring Projects/Agencies: VDOT

Other Agencies/Clients: N/A

Project Objectives: To provide roadside electronic screening, weight enforcement, and statistical analysis of commercial vehicles on the primary and secondary routes in a mobile environment.

Products/Outcomes: A small van will be equipped computers, communication, and other equipment in support of the project objectives.

Project Description: NOMAD is a mobile unit equipped with state of the art weigh-in-motion, AVI, electronic clearance, and communications equipment that can be deployed on the primary and secondary routes to monitor and screen commercial vehicles for compliance. Nomad incorporates the CVISN architecture and is designed for use in conjunction with mobile weight enforcement units at designated weigh "turnouts." It can also be deployed for statistical analysis of traffic patterns.

Resources Required: Technicians from VDOT's Truck Size/Weight Technical Services Section and private contractors.

Total Cost: $275,000

Major Issues/Problems: None identified

Schedule Timing: NOMAD to be delivered in April 1998

Project: Integrated Motor Carrier System

Sponsoring Projects/Agencies: DMV

Other Agencies/Clients: N/A

Project Objectives: Develop an integrated motor carrier system design and architecture.

Products/Outcomes: An integrated system for all motor carriers.

Project Description: This project will involve creating and building an integrated system that creates and updates databases containing all data relevant to regulating motor carriers in Virginia. The automation supporting various programs DMV administers (current and emerging) will be organized as subsystems within the integrated motor carrier system.

Resources Required: Personnel from DMV Information Systems and Motor Carrier Services. Vendors are providing software, hardware, and services.

Total Cost: Significant design and programming costs TBD

Major Issues/Problems: None identified

Schedule Timing: Design completed

Inspection Selection System (ISS)

Sponsoring Projects/Agencies: FHWA/OMC

Other Agencies/Clients: DMV, VDOT, and motor carrier industry

Project Objectives: Provide a rational (quantitative) inspection selection decision tool.

Products/Outcomes: Will benefit carriers by providing enforcement officers a more equitable means for selecting carriers.

Project Description: System in use by VSP. System upgrades needed as new versions of the software are released.

Resources Required: Software provided by FHWA as Aspen add-on.

Total Cost: None

Major Issues/Problems: Aspen development is behind schedule.

Schedule Timing: Managed by FHWA

International Fuel Tax Agreement (IFTA) Clearinghouse

Sponsoring Projects/Agencies: IFTA, Inc.

Other Agencies/Clients: State agencies responsible for administering the IFTA agreement; vendors providing IFTA software services

Project Description/Objectives: This is a pilot project that is being administered by IFTA, Inc. The project involves establishing a system and process for electronically sharing IFTA licensee account information and transmittal documentation between IFTA jurisdictions.

Resources Required: IFTA, Inc. technical staff hired by IFTA, Inc. to coordinate the project and develop requirements and the Clearinghouse application. Lockheed technical staff to develop the EDI transaction sets for submission to the clearinghouse. Virginia technical staff to coordinate communications requirements. Virginia motor carrier operational staff for input during requirements definition, planning, and testing phases.

Total Cost: TBD

Major Issues/Problems: No determination has been made as to the cost responsibility (DMV or Lockheed Martin) for the development of the EDI transaction sets. No progress can be made until this funding issue is resolved. Virginia has requested information from IFTA, Inc. about the scope, goals, and objectives of the project from a business perspective as well as information about what the project will accomplish and what the future vision is for the clearinghouse. IFTA, Inc. has not provided the requested information.

Schedule Timing: Unknown

Intrastate Registration/Insurance System

Sponsoring Projects/Agencies: DMV

Other Agencies/Clients: N/A

Project Objective: To develop an intrastate system to support the registration/insurance requirement of motor carriers.

Product/Outcome: To implement an intrastate registration/insurance system within DMV's standard systems environment.

Project Description: The project replaces the existing motor carrier system on the UNISYS platform to move it into the IBM platform used throughout DMV to pull data from the systems from which to build and maintain the integrated motor carrier database.

Resources Required: DMV Information Systems and Motor Carrier Services staff.

Total Cost: TBD

Major Issues/Problems: None identified

Schedule Timing: Phase I: Complete; Phase I (b): Enhancements such as case management and correspondence needed; Phase II: Roll out to Customer Service Center's (TBA).

Liquidated Damages

Sponsoring Projects/Agencies: VDOT, DMV, and State Police

Other Agencies/Clients: N/A

Project Objective: Transmit citation information for overweight violations from VDOT weigh stations to DMV electronically.

Product/Outcome: A reduction in the time it takes from the citation being issued at the weigh station to the time DMV generates a notice letter to the carrier. This enhanced level of service should reduce the number of late payments. The desired outcome is to eliminate duplicate data entry at VDOT and DMV.

Project Description: This project allows more efficient and timely processing of citation information. This process requires less clerical processing and provides an efficient/timely process for sending correspondence regarding the amount of liquidated damages to carriers.

Resources Required: Personnel from VDOT, DMV Information Systems, Motor Carrier Services, and Virginia State Police.

Total Cost: TBD

Major Issues/Problems: Inconsistencies related to the transmission of data between VDOT and DMV.

Schedule Timing: Phase II project plan (to further streamline the process and eliminate paper) will be completed by spring 1998.

Purchase/Upgrade Pen-based Computers

Sponsoring Projects/Agencies: FHWA/OMC and VSP

Other Agencies/Clients: DMV, VDOT, and other law enforcement agencies

Project Objectives: Provide current safety data in support of highway safety and enforcement.

Products/Outcomes: Enforcement officers will be able to send and receive safety information from the roadside via pen-based computers.

Project Description: Upgrade pen-based computers and Aspen software and train personnel in its use.

Resources Required:

Training: 3-4 persons to conduct training on limited basis

Capital Investment: $350,000 over next 2-3 years

Total Cost: $375,000

Major Issues/Problems: Availability of federal funding for equipment purchases.

Schedule Timing: 2000 to 2001

Single Service Provider (RFP)

Sponsoring Projects/Agencies: DMV

Other Agencies/Clients: N/A

Project Objective: Acquire standardized services and systems support for DMV's Motor Carrier Services Division in the following programs: IRP, IFTA, Virginia Motor Fuel Road Tax, and Virginia Motor Fuels Tax (optional RFP item).

Products/Outcome: A standardized system for IRP, IFTA, Virginia Motor Fuel Road Tax, and Virginia Motor Fuels Tax (optional RFP item) that interfaces with existing legacy systems and is consistent with EDI CVISN standards.

Project Description: The RFP will provide DMV with the ability to pull data from the systems used to build and maintain the integrated motor carrier database.

Resources Required: Personnel from DMV Information Systems and Motor Carrier Services, vendors.

Total Cost: Significant design and programming costs TBD

Major Issues/Problems: None identified

Schedule Timing: RFP issued in March 1998

SSRS Y2K Renovation

Sponsoring Projects/Agencies: DMV

Other Agencies/Clients: N/A

Project Objective: Make FoxPro application Y2K compliant. Migrate the remaining UNISYS processes to PC/FoxPro program.

Products/Outcomes: More efficient operations and processing. Meets CIM objective for removal of systems from DIT/UNISYS processor.

Project Description: Moves DMV from UNISYS platform, eliminates DIT changes for use of UNISYS system and ensures ability to support operations forY2K.

Resources Required: DMV Information Systems and Motor Carrier Services staff.

Total Cost: TBD

Major Issues/Problems: None identified

Schedule Timing: Completed March 1998

International Registration Plan (IRP) Clearinghouse

Sponsoring Projects/Agencies: IRP, Inc.

Other Agencies/Clients: State agencies responsible for administering the IRP agreement, and vendors providing IRP software services

Project Description/Objectives: This is a pilot project being administered by IRP, Inc. The project involves establishing a system and process for electronically sharing IRP recap and transmittal documentation between IRP jurisdictions, and establishing a system and process to allow for the netting and electronic exchange of fees between IRP jurisdictions.

Products/Outcomes: Eliminates the need for IRP jurisdictions to exchange lengthy paper recap and transmittal documentation or to send checks to each other. The clearinghouse will replace these processes with automated recaps/transmittals and funds netting process whereby each jurisdiction will either submit or receive an electronic payment to or from the Clearinghouse each month.

Resources Required: IRP, Inc. technical staff to coordinate the project and develop requirements and the clearinghouse application. Lockheed technical staff to develop the files for submission to the clearinghouse. Virginia technical staff to coordinate communications and printer requirements. Virginia motor carrier operational staff for input during requirements definition, planning, and testing phases.

Total Cost: TBD

Major Issues/Problems: IRP, Inc. project coordinator resigned which caused the project to fall into a hold status. Some pilot jurisdictions have been slow to meet certain requirements which has limited their input and has made valid netting tests difficult to achieve. Virginia has documented a number of required modifications to screens and reports and has documented the need for additional joint net tests to be coordinated by IRP, Inc. Virginia is not ready to approve the Clearinghouse as production ready. Additionally, the long-term vision for the Clearinghouse is to move to EDI transaction sets for the exchange of information. Currently information is sent to the clearinghouse in a flat file format. IRP, Inc. has not released plans for moving toward the EDI environment.

Schedule Timing: Unknown

Traffic Queue Warning System

Sponsoring Projects/Agencies: VDOT

Other Agencies/Clients: N/A

Project Objectives: To help facilitate the efficient and safe movement of vehicular traffic through VDOT's weighing stations and to provide an automated means to assist station personnel with traffic management.

Products/Outcomes: A system which detects vehicle queues and automatically closes and opens the weigh station to additional traffic.

Project Description: Due to the increasing volume of truck traffic through VDOT's weigh stations, a more efficient means of traffic management is needed. Existing methods require personnel to manually activate "open/close" signs to prevent traffic queues from extending into the mainline. This system will continuously monitor the traffic queue and automatically close the station to further traffic when the lane becomes saturated. When the traffic clears, the system will open the station. This system will enhance safety while allowing weigh staff to focus their attention on other activities.

Resources Required: Technicians from VDOT's Truck Size/Weight Technical Services Section and private contractors.

Total Cost: $25,000

Major Issues/Problems: None identified

Schedule Timing: Ongoing. Two of ten stations are complete; the remaining eight to be completed over the next two years.

Truck Weigh Operations Information Management

Sponsoring Projects/Agencies: VDOT

Other Agencies/Clients: N/A

Project Objectives: To automate the information flow within the Truck Size/Weight Program in order to efficiently manage data, perform statistical analysis, and produce reports for use in the overall planning and management of weighing operations statewide.

Products/Outcomes: An information system and database to manage truck weight information.

Project Description: Over the past two years, a network has been developed to link weighing operations across the state with central office to electronic transfer weigh data. When completed, this system will serve as a management tool for collecting and analyzing weighing operations data. Preliminary requirements for this system have been documented and a framework detailing discrete system components necessary for the efficient management of operations was developed. A systems consultant has been hired to further develop this concept and write the code necessary for a fully operational system.

Resources Required: Technicians from VDOT's Truck Size/Weight Technical Services Section and private contractors.

Total Cost: $125,000

Major Issues/Problems: None identified

Schedule Timing: Ongoing