Local Assistance Division
Locally Administered Projects “Starter Pack” (Getting Started Guide)
The starter pack was developed to improve local governments' understanding of the requirements associated with administering a transportation project.
The starter pack is coined as a “Beginners Guide to Locally Administered Projects,” and is intended as a getting-started resource for local government project managers and others that may be new or have limited familiarity with the expectations and requirements to administer a transportation project.
The guide briefly outlines the major components, processes and procedures necessary to administer a transportation project, but should NOT be used as a substitute to the comprehensive Locally Administered Projects Manual.
Locally Administered Projects Manual
The purpose of this manual is to provide guidance and direction to all stakeholders, outline federal requirements for those localities choosing to administer Virginia Department of Transportation (VDOT)-funded projects, with an emphasis on federal aid, and provide guidance to VDOT staff assigned an oversight role for locally administered projects.
The highway laws of Virginia has been recodified, effective Oct. 1, 2014. Section 33.1 has been re-numbered to Section 33.2.
If you have questions, comments, or suggested changes to the Locally Administered Projects Manual, contact John Simmers at 804-786-2571 or John.Simmers@vdot.virginia.gov, or Cynthia Clark at 804-371-6289 or Cynthia.Clark@vdot.virginia.gov.
To download Parts I-III of the manual (this enables cross-chapter links), click here 
5.4 MB
To download Part IV of the manual (submittal samples), click here 16 MB
Click the PDF icons in the table below to access the individual manual chapters.
Detailed Updates
Part |
Last updated |
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Table of contents |
February 2018 |
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Preface |
Oct. 1, 2014 |
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Index |
Oct. 1, 2014 |
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Part 1- Program development
|
n/a |
n/a |
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1. VDOT policy |
February 2018 |
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2. Qualifications for federal- and state-aid project administration |
March 1, 2016 |
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3. Roles and responsibilities |
Oct. 1, 2014 |
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4. Resources for local governments |
Oct. 1, 2014 |
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5. State-funded projects and special programs |
February 2018 |
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6. Certification program (Reserved) |
Oct. 1, 2014 |
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7. Assessment / audit program requirements |
Feb. 25, 2014 |
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8. Project initiation and authorization |
Oct. 25, 2014 |
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9. Project development overview / summary |
February 2018 |
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Part 2- Project management
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n/a |
n/a |
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10. Project administration and agreements |
March 1, 2016 |
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11. Consultant procurement |
February 2018 |
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12. Project development |
Dec. 20, 2017 |
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13. Project delivery (construction administration) |
Dec. 20, 2017 |
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14. Project close-out |
Oct. 1, 2014 |
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Part 3- Standards and practices for locally administered projects
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n/a |
n/a |
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15. Environmental requirements |
February 2018 |
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16. Right of way |
February 2018 |
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17. Civil rights and disadvantaged business enterprises |
February 2018 |
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18. Structure and bridge |
March 1, 2016 |
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19. Financial management / reimbursement processing |
Dec. 20, 2017 |
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Part 4 - Submittal samples |
July 1, 2009 |
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Beta
New flow-charts added – Complete version
Email your comments to LAP-MAP.comments@vdot.virginia.gov.