Enhancement Sponsor Checklist

Environmental Issues

This list does not contain all of the many tasks that may be associated with obtaining environmental clearances for Enhancement projects, but it can serve as a general guide. 

1. After a Project Administrative Agreement has been executed, set up a project “Kick off” meeting between the Sponsor and the appropriate VDOT District Environmental Manager.  Discuss scope of project and receive information on environmental requirements.
    
2. Do not start any ground disturbing activity or purchase any land until all environmental compliance is complete.
    
3. Complete the Project Early Notification form.  This provides detailed information to VDOT about the scope of the project and it’s location.  Forward to VDOT Enhancement Project Coordinator, with copy to VDOT District Environmental Manager.
    
4. Complete the NEPA Documentation Concurrence form in consultation with the VDOT District Environmental Manager.  This will determine the level of environmental document necessary for the Enhancement project (CE or PCE).  Forward completed form to VDOT Enhancement Project Coordinator, with copy to VDOT District Environmental Manager.
    
5. Contact and coordinate with appropriate state/federal agencies.
    
6. Obtain “capstone letters” and/or necessary permits for Enhancement project from state/federal agencies.
    
7. Complete Hazardous Materials and Water Quality Due Diligence forms.
    
8. Complete environmental document (CE or PCE).
    
9. Forward all agency coordination letters (“capstone letters”), permits, Due Diligence forms and the environmental document to the VDOT Enhancement Project Coordinator, with a copy to the VDOT District Environmental Manager. 
    
10. Make revisions to the environmental document if necessary and resubmit to VDOT Enhancement Project Coordinator, with a copy to the VDOT District Environmental Manager. 
     
11. Receive Federal Highway Administration (FHWA) concurrence on the environmental document for the project file.
     
12. Implement any environmental commitments from the documents, coordination or permits. 
     
13. Provide documentation verifying environmental commitment implementation to VDOT Enhancement Project Coordinator, with a copy to the VDOT District Environmental Manager.